Executive Assistant and Team Lead Office Management

My client is a German software company that produces innovative tools for content creators. Their product lines include the 3D software Cinema 4D, Red Giant tools for editing, motion design, and filmmaking, the Redshift renderer, the digital sculpting software ZBrush, and the mobile sculpting app Forger. The cross-platform benchmarking application Cinebench is widely used to evaluate hardware performance by developers, reviewers, and users globally.

The company is seeking an Executive Assistant & Team Lead Office Management to manage a small group of Office Managers, oversee office operations globally, and provide high-level administrative support to four members of the Executive Team, including the CEO. This role requires exceptional leadership, organizational skills, and the ability to manage confidential tasks effectively.

• Provide administrative support to four Executive Team members, including the CEO, managing complex calendars, scheduling, travel arrangements, and reimbursements.
• Handle highly confidential and critical details, prepare presentation materials for internal use, advisory board meetings, or third parties, and make high-level contacts of a sensitive nature inside and outside the company.
• Oversee all office operations and workplace topics globally, ensuring compliance with company policies, ISO requirements, and local laws.
• Support in managing office budgets and expenses, and maintain contacts with vendors and service providers.
• Serve as a liaison between the Executive Team and other departments, facilitating effective communication within the team and across the organization.
• Organize and coordinate meetings, events, and conferences.
• Lead, mentor, and manage a team of Office Managers across various locations and time zones, conducting regular performance reviews, providing feedback, and fostering a positive and productive work environment.

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience in office management and executive administrative support
• Strong leadership and people management skills
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office Suite and other relevant software
• Exceptional communication in German and English and strong interpersonal skills
• Ability to handle confidential information with discretion
• Experience with customers, vendors, visitors, and other dignitaries
• Experience working in a global or multinational company.